Top apps for 2023: Work smarter, not harder

We all go back to school with good intentions. This year will be the year we can get down on our knees and work properly, instead of saving everything until the last minute. Sadly, those good intentions can quickly go astray.

If you really want to do more, then there is an app for that. In fact, there are all kinds of them. So many, in fact, that you can easily lose hours choosing which programs to use, instead of being productive. Luckily, we’ve got you covered in one group, and I’m sorry for you. These are some of the best apps that you can use to work smarter, not harder.


Do you find that you can’t get anything done until you make a to-do list, with ‘make list’ as the first entry? If so, then an action program is necessary. Todoist takes your to-do list to the next level, by allowing you to share tasks and projects like At home, Workand I will definitely write that novel. That means where you are write a document you don’t have any ‘laundry’ coming up on your to-do list; you can focus on the matter at hand. You can share your to-do list with other people, assuming you can find someone willing to share the goods.

The free version of Todoist lets you create five different projects, which is plenty to get you started, and it’s available on iOS, Android, macOS, Windows, and Linux. The Pro plan allows for unlimited projects, collaboration with up to 25 people, and task reminders.

Download Todoist for iOS, Android, macOS, Windowsand Linux

Google Calendargoogle calendar view on iPhone

A calendar is essential to keep track of upcoming tasks and appointments. Google Calendar is a powerful app that does everything you need. For your connection Gmail accountGoogle Calendar may suggest meetings or appointments based on your email address and may send you event reminders.

Google Calendar is free to use; like all Google Apps, the price you pay and agree to share your data with the company, to do as it wants. If you’re okay with this, then Google Calendar integrates well with other Google apps, as well as many popular third-party apps.

Download Google Calendar for iOS and Android


picture mode on iphone

For years, Evernote was the king of writing software. However, in recent years, there have been several new applications that offer features that Evernote cannot. One of these programs is Thoughts. The program has many paid features aimed at small businesses and enterprises, such as project planning, Kanban boards, and wikis, but the program is free for users and offers powerful writing tools.

You can take notes, make a to-do list, create a to-do list, or even journal. When writing, you can select a blank page to remove distractions. The software is available for most platforms, although there is no support for Linux.

Download Notion for iOS, Android, Windowsand macOS

Think Action

Check out the iPhone app

One of the biggest enemies of productivity is distraction. You get a notification on your phone, pick it up, and before you know it an hour has been wasted scrolling through social media. If you want to increase your productivity, then you need to take action to help you think. The Pomodoro method is one of the most popular ways to do it; it breaks your workout into 25-minute sessions, followed by a five-minute break, repeated as many times as you want.

Think Action is a free Pomodoro app for iOS, Android, Mac, and Windows that allows you to create projects and small tasks and work in less than 25 minutes. You can set how many steps you think the task will take, or just leave it running until you’re done. You can use Strict mode, in which you have to put your phone down; if you take longer than 10 seconds, the session ends. There are paid subscriptions that allow you to sync across devices and add unlimited projects, but for most users, the free version has everything you need.

Download Focus To-Do for iOS, Android, macOSand Windows

ForestForest photos on iPhone

One problem with Pomodoro programs is that there is nothing to motivate you to focus, other than your desire to be productive. Your phone doesn’t know if you’ve been daydreaming for twenty minutes during your ‘direct’ session. Forest they try to fix that by giving you something else to use.

When you start the direct phase, you also plant a tree. When you reach the end of the full 25 minutes, the value is added to your field. The real magic is when you turn on Deep Focus mode. In this mode, most of the apps on your phone are closed while you are concentrating. When you try to open it, you will be taken back to the Forest. The only way to get these programs is to complete your early screening phase, which means that instead of a healthy tree, a withered tree is planted in your garden. It’s amazing how inspiring it is to try to keep your trees alive.

Download Forest for iOS and Android

Habiticahabitica pictures on iphone

Another great way to motivate yourself to be successful is through sports. Habitica it takes regular list tasks and turns them into a way to earn XP so you can upgrade your avatar, or unlock pets, skills, and quests. You’ll also earn gold that you can use to buy weapons and items, or cash to get rewards.

You can choose from a set of rewards, but it’s also possible to create your own rewards. For example, you can set a goal of getting 100 gold before you buy their headphones you have your eye. Once you get the money, you can buy it guilt-free. You can set daily tasks that you want to complete, as well as Tasks that you complete once or multiple times. You can also set goals for the habits you want to develop. By turning your productivity into a game, you can be more involved than you might otherwise be.

Download Habitica at iOS and Android

Toggl Tracktoggl track screenshots on iphone

The best way to multitask is to track the time you spend on different tasks. If you do it right, over time you’ll be able to create a picture of the tasks that are taking up the most of your time, and monitor how much time you’re spending idle when you should be. Toggl Track it provides an easy way to view different tasks and to know more about your time.

You can manage all kinds of tasks and link them to different projects using tags. There are automated reports that help you know how much time you’re spending on different things. There is also a Pomodoro calculator included in the program. Toggl Track is available for mobile, Windows, and macOS, and there’s also a web app if your OS isn’t supported.

Download Toggl Track at iOS, Android, macOSand Windows

How I chose the best design software

There are so many creative software out there that it can be difficult to know which one to choose. I would like to select one program for a small crop type; to-do list, calendar software, note-taking, Pomodoro timer, interference barriers, and tracking time. There are other great apps from smaller companies that didn’t make the list, but if the list was too long, you won’t stop reading and start being productive. I have tried to include software available on different platforms; There are some great apps available on the same platform, and they’re not cut out. I have also aimed to include software that is free to use to some extent.

How to choose a design software

With so many design software to choose from, there are some basic questions that can help you narrow down your options.

Which program should I choose?

This is a matter of personal preference and depends on the type of work you are doing. If you’re doing open-ended tasks then tracking time may not be important, but the Pomodoro timer can help you focus when you’re working. You need to rethink what is holding you back from being productive right now. If that through Threadsit’s a paradoxical obstacle if Forest can be the only thing.

Does the Pomodoro method really work?

Yes and no. Many people swear by it and it’s an easy habit to pick up. It’s also nice to be able to reward yourself with a break where you can invest less GIFs on Threads after completing a specific task. Not everyone finds it useful, however; the only method will not prevent you from being distracted by other things.

Is it worth paying for content creation software?

Most of the apps on this list are free to use but offer paid subscriptions that add extra features. Some features can keep you busy, such as task reminders on Todoist, but you may find that you don’t need to pay to get everything you need from the app. The best advice is to try the free version and upgrade if there are features you want.

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